Minutes of meeting-Thursday,26th February 2026,6pm
Present: Jessamy, Celia, Chris, Fiona, Ian, Roderick, John, Katie, Michelle, Nicki.
Apologies: Pete, Jess, Emma, Emily
Minutes of last meeting from 26/11/26 were reviewed
- Discussed format for the minutes. Michelle and Chris taking minutes in Emma’s absence.
- Otter AI discussed by Emma and Celia for future minutes.
- Church Breakfast still to be decided.
- A new post box has been installed.
- Let’s Play Sport July 5th- Roderick organising
1. Finance – Jessamy discussed her report but some spreadsheet figures sent out were not complete. Jessamy will resend them. She is concerned that some yoga letting fees have not yet been paid. The insurance needs to be paid by April 1st. Celia has queried a couple of insurance items which Chris will discuss with Jessamy. It was agreed that Fiona will take over as Treasurer from end of March. The bank accounts are as follows for the end of the month: Lloyds Current Account: £5,266.61
Instant Access: £17,134.93; 32 Day notice: £36,973.45; Fixed Term Deposit £35,402.02( £5k reserves are kept in here) Petty Cash £50 for each Café Stop event- excess goes into bank.
2. Treasurers Role. We thanked Jessamy for her work as treasurer over the past few years. Fiona Bills will take over from April and the two will liaise over the next few weeks. Fiona mentioned using Quick Books software. The bottle bank will be taken away soon but payment to us will continue for a certain length of time.
3. Finance Control Policy – Celia will update this in line with other policies given time. Jessamy is concerned that the person who was overseeing the end of year accounts has now retired so we will need someone else in August. Fiona will have access to the Charity Commission site.
4. Eligibility forms and Job Descriptions – Chris gave these forms to Trustees and requested that they be returned to her. We did not discuss job descriptions.
5. Policy Reviews – Health and Safety and Safeguarding Policies are now updated but Roderick will check further Acre advice for next meeting. He will undergo another DBS check as Safeguarding Officer. Ethics Policy to be updated to include Equity, Diversity and Inclusion. A whistleblowing statement is also a requirement for the National Lottery and possibly a design and environmental policy.
6.Working Party Update – Meeting on 16th Feb with NL team was very successful and further written work will be need to be done by committee to help support Celia. We now need another public meeting for residents to see new plans and general update before submitting information to NL. It was felt that this could take place at Café Stop on 29th March 10-12pm. Google forms, QR codes for questionnaires. Flyers /posters/Newsletter Chris, Nicki and Katie to organise. Instagram, Facebook and Whatsapp were discussed.
7. Future Events Paint and Plonk Friday 17th April Organised by Michelle. Tickets £15 to cover costs and we have already sold 18. Michelle discussed using Eventbrite for payment of this events and others in the future. She will discuss with Emma.
AOB
Mary Burr has now resigned officially.
It was decided to hold Trustee meetings separately from Committee meetings.
Date of next meeting for Trustees only. Thursday 26thMarch at 6pm